Billing Analyst

• Calculation of revenue on all variable jobs completed within 5 working days of being resolved in Maximo
  
• Ensuring correct administration of variable jobs in Maximo for self-delivered tasks, including amending hours reported in
• Maximo where there are engineer or system errors
  
• Ensuring correct administration of variable jobs in Maximo by Account Co-Ordinators, including but not limited to correct PO amount and status and application of any click & collect materials and quote application
  
• Ensuring correct administration of variable jobs in Maximo that adhere to contract requirements, including the use of delegated authority limits and correct application of chargeable works
  
• Enforcing correct behaviours of administration functions involved in the billing cycle
  
• Monitoring of Maximo and Cognos dashboards of jobs in RESOLVED status ready to be reviewed for billing
  
• Creation of monthly AFPs within 5 working days of month end ready for review by relevant Commercial and Account Managers and Management Accountants
  
• Management of internal review process with the power to execute next phase of billing process if required
  
• Sending AFPs to clients within 7 working days of month end and managing the dispute resolution process
  
• Ownership of variable debt profile in Sage Intacct including monitoring of daily debt dashboard for portfolio
  
• Ownership of variable accrued income with a target to reduce to no more than 1 month of variable accrued income for every contract every month end
  
• Management of Cognos reporting on current calculated billing status
  
• Ownership of Maximo Customer Agreements to ensure greatest efficiency and accuracy of automated calculations of variable revenue
  
• Updating the status of jobs in Maximo as either READY TO BILL or BILLED
  
• Any other duties arising from identified enhancements to billing process and revenue generation

• GSCE on English and Maths or Equivalent.

• Experience in using the Maximo system (Diserable)
• Proficient in excel
• Time Management skills
• Team Work
• Background of working in finance (AP/AR/Accounts Assistant background considered) 

At Atlas Workplace Services, we believe great buildings start with great people. That’s why we’ve reimagined facilities management to put people first—those who work in the spaces we care for, and those who deliver our services every day.

We’re not just another FM provider — we’re a top-10 industry leader committed to doing things differently, with a personal touch, smart technology, and a passion for going the extra mile.

As part of an Employee Ownership Trust (EOT), Atlas Workplace Services is proud to be a company where our people have a meaningful stake in our success.  Being part of an EOT isn’t just about sharing in the company’s performance; it’s about creating a culture of shared responsibility, collaboration, and pride in what we achieve together.